2025 Exhibitor Deadlines

Gold, Silver, and Bronze Sponsors logos – due by March 24
• Logo as .eps or .ai (illustrator) in vector format – for signage.
• Logo in a high-res.png format – for Social Media posts.

Large Screen Advertisement – due by May 9
The Administrative Committee must approve the large screen ad artwork
• File type high res .jpg or .png file.
• Slide size is 16:9

Video Large Screen Advertisement – due by April 25
• The AC will approve each video.
• Length: 15 seconds maximum
• Format: 16:9 format and .MP4 or .MOV file type

Commissioner Tote Bag Sponsor – due March 24
• Logo as .eps or .ai (illustrator) in vector format (Convert all graphics and fonts to outline)

Commissioner Tote Bag Insert
The Administrative Committee must approve the insert artwork – email artwork or mail sample for approval by May 9.
• Provide 2,000 printed tote bag inserts.
• We must receive inserts between June 2 – June 11, 2025.
• Inserts received before June 2 or after June 11 are not guaranteed to be stuffed in the Tote Bags
• If you’re shipping your materials from your printer or another organization, instruct them that deliveries must be hand-carted into our building. We are unable to accept pallet deliveries.

Sponsors of Assembly-wide Seminar, Commissioner Welcome Reception, Fellowship Seating Area, Signage, Water Station, Regular Seminar, Power Station – due May 9
Provide your organization’s logos for signage & social media posts:
• Logo as .eps or .ai (illustrator) in vector format – for signage.
• Logo in a high-res.png format – for Social Media posts.

Exhibitor Name Badge – due June 2

Send logos, inserts and advertisement artwork to:
Administrative Committee PCA | c/o Ashley Davis | 1700 N Brown Rd, Suite 105, Lawrenceville, GA 30043 | events@pcanet.org

Cancellations and Changes
Requests for exhibit space cancellations or changes must be made to events@pcanet.org. Prior to May 23, 2025, there will be a $25 administrative fee for canceling exhibit arrangements.

• May 23 – June 2, 2025 – one-half of the exhibit fees shall be refunded.

• No refund will be considered, except for extraordinary circumstance, after June 3, 2025.